Be careful, though. The intranet streamlines file sharing and information discovery. Even non-technical staff will find intranet management easy. This intranet homepage is a fantastic example of how it should be done. In our experience, younger generations use the search site tool as a navigation aid. Conversations are stored within your intranet and can be accessed from anywhere, even remotely, making forums an essential collaboration tool. Here are a few ideas to consider for the pre-launch period, as well as your official website redesign announcement and monitoring reactions in the following weeks: 1. And provide better oversight of team-wide training and development needs. Here are some best practice intranet examples together with a short commentary highlighting what makes them stand out. Launch video. Site navigation is fundamental to a successful intranet. When it comes to the intranet, it's hard to top Happeo, an all-in-one intranet solution that makes it easy to create, share, and find information. The main button the call to action invites employees to access online chat. Insert YouTube or Vimeo videos directly in your intranet. Staff directories bring workers together regardless of location. The power of possibility . And bring these profiles to life with personal information, including family, hobbies, and achievements outside work. They encourage a community approach to share and managing . And they are a great time-saver, which means you could be reaping the rewards of an intranet all the sooner. The design of your intranet has a huge impact on whether your employees will actually use it or not. The first thing that hits you is the happy, joyful image. These mega-menus, in turn, provide drop-down access to the lower level or child pages. Frequently used quicklinks include the following: Some intranet designers provide customizable quicklinks lists. Let's start looking out one appropriate email of your interest from the number of templates / samples . This experience makes communication and collaboration fun. These contributors may be based on job, department, or location. Thats why weve outlined ways that three different industries can use a corporate intranet to optimize your teams communication and collaboration. And its a big tick for businesses looking to be greener and reduce their paper consumption. Bringing them together, bringing out the best in them, and enriching your company culture in the process. General Intranet homepage. And if you are using lots of videos on your intranet, then upload them first to YouTube. With all the great custom options available, implementing an intranet thats perfect for your needs is guaranteed. Crisis Communications. In our intranet screenshot above, the most recent content leads the page. Here you can find an example for one of my go-live emails. You should notify your subscribers with the launch date, and the main benefits of your upcoming product. In creative social intranet go on to the dashboard Click on add post Then click on add announcement Tag the employees, select privacy if it's for a specific group, add a start date and end date And press submit to send he announcement. By hosting a video conference, you can introduce your new intranet software, and show it as a global resource. HR Cloud is the hidden hero powering the world's best HR teams - book a call with our team! In this example, they have the latest company news clearly positioned below the main intranet banner. Located on the beautiful Hawaiian island of Oahu, Hickam FCU needed an intranet that inspired and enhanced the lives of their 110 employees. You can upload documents, images, or videos for instant sharing. This is a good option for frequently used sites or external systems that dont need full integration, such as a time tracking app or cloud payroll system. And advanced search functions such as. Check out the full review for HR Cloud here. In the example below, you can easily see who is online and available to chat. Example #4: Content management system. A project go-live announcement email is the perfect vehicle for that. The staff directory allows employees to see who is online. Heres an example of how you could use video in your intranet. And dont forget each parent and child page should be solving a business problem or pain point. Filing fault reports for vehicles and machinery. It could be a snapshot survey to gauge opinion on a particular issue or initiative. Two heads are always better than one, and forums are a great place for employees to collaborate. Test drive your mobile intranet design before going live to ensure its fit for purpose. Try to avoid using pictures sourced from the web. 4. Instead, updates and information can be found on employees phones or tablets. Why not even encourage user or team-generated video content as part of your employee engagement and collaboration strategy. On the smaller screen format, they work much better than mega menus. You can even adapt the template and introduce custom fields as appropriate. Consider incorporating a real-time team chat feature. The current work environment is radically different compared to 20 years ago or so. Make it engaging. Example #5: Brand advocacy in fast casual dining. Its simple and easy to use. To ensure that the right information reaches your workers, use an analytics platform that will collect data about user engagement. Employees can upload pictures from a corporate event and share them with the whole company. Privacy and security are guaranteed with the intranets administration tools. Get the workforce involved in choosing a name to boost staff buy-in and adoption rates. A powerful search function ensures workers can locate just about any information they need. Intranets have now been around since the 1990s. Consider an intranet that includes oneor all of the following communication tools: Corporate data hub: Its important for your intranet solution to integrate with corporate enterprise systems. The example below is in IT; however, it could be HR forms or approvals the choice is yours. Remote working has exploded since the onset of Covid-19. This example has identified quick links with an engaging icon. Employees use it to work on projects, read company announcements, and find files. For example, the annual report usually requires several authors and the input of many departments. Keeping it fresh with new content, features and up to date news will give your employees a reason to return. charts, rich bios on their peers, and a dynamic news hub that provides information and insights into the culture of the company. As the trend towards remote working increases, you may find the team chat becomes the new water cooler. Older generations, however, tend to navigate through the pages to find the information they are looking for. Employees shouldnt have to work hard to read the text or locate information, so be careful in the choices you make. Embedding the spreadsheet within your intranet means the user has a live view of data entered without having to find the file. The intuitive software makes ongoing administration a straightforward task. Page permissions mean you can easily restrict access in conjunction with your existing cloud-solution permissions. The onset of the COVID-19 pandemic has led to the creation of the Crisis Communication template. Not all of your users require access to edit the spreadsheet data directly. That way, you can be certain users can access the footage, whether working from a desktop or mobile device. Otherwise, you will end up with an inconsistent look and feel that will confuse your users while also looking unprofessional. Employee profiles help workers to get to know each other, especially during onboarding. This means companies arent able to measure employee engagement or other important usage trends in order to determine whether or not their intranet is truly improving company culture. Intranet-delivered employee engagement surveys are a simple and effective way of reducing costs in this area. It doesnt always have to be about words. This enables connected workflows and easy data retrieval. Existing employees can go to the tables and ask their new coworkers questions. Then again, intranets are used for moreimmediate and practical purposessuch as content delivery now in much more effective and interactive ways. The company can even use a powerful analytics dashboard to track active users and the overall engagement level with the intranet over time. And thats why accurate, descriptive headings are so important. Press Ganey, the leading Human Experience (HX) healthcare performance improvement company, offers an integrated suite of solutions that address safety, clinical excellence, patient experience and workforce . Regularly reviewing content to ensure its still relevant and up to date is another critical aspect of intranet management. To get started on your site map, gather together a small group of internal stakeholders and a whiteboard. Instead of always using text hyperlinks (for example, click here), think about using images that act as links. And incorporate your company branding, logo, and fonts, so the intranet is instantly recognizable to employees. Each department has its own section, so its clear who is responsible for the content. Regularly refresh the content of the home page. Collaborating on projects. There are many types of Intranets your organization may benefit from. Through our strong library and portfolio of Modern SharePoint Intranet examples, we have tried to simplify challenges of better collaboration for cross-industry verticals. Download your intranet template here. The homepage also has a brief mission statement. For dispersed offices or a hybrid workplace, an intranet launch campaign is the perfect opportunity to bring people together. Many companies have set up an onboarding section to make life easier for new starters. Conversations are automatically stored, and a powerful search makes it easy to locate that vital piece of information when you need to. Fast forward 20 years and youve got a digital-, collaboration- and interaction-oriented workplace. Use the intranets intuitive forms builder to create your own employee engagement surveys. Visually engaging, they welcome users to the page. Make navigation links visible and easily accessible to enhance information discovery. Harness the power of Google and Microsoft in one platform with universal access for all staff. Example #6: Giving employees valuable . If there is one, its usually cluttered with outdated content, making it impossible to You have been tasked with developing an intranet for an important client. So, if you need to concentrate on that vital task, you can do so without any distractions. Pack as much information as you can into easily digestible bites. The information in each expanding text area doesnt load until the user clicks the chosen product. About Press Ganey. An intranet-embedded Google or MS Office 365 doc means you can do away with emailed versions that are hard to track. And its also possible to embed hyperlinks or iframes directly in the intranet. Ideally, it should be possible to navigate the most important information without having to search. Forums are a convenient tool in businesses with distributed teams. Follow the tips below to write a captivating and compelling announcement email: Create clear, concise, and communicative content: Avoid adding elements that can compete for attention with your email's main point. Showcase a sale. Not only will the intranet be cumbersome to use, but it will also be challenging to navigate. Users simply click on the tab for a full menu of options. Try and design the intranet with the six, six rule in mind: a maximum of six pages with six items of content on each page. To learn more, view our blog guidelines now. And its a vital lifeline for remote employees. Company announcement email template 1 - promotion announcement. This example shows how you can group forms in a single area on your intranet, providing easy online access. During that time, they have always been dedicated to . Example #1: Announcements in the technology industry. No coding required. Always test it on a mobile device if you can beforehand. User colors and different fonts and font sizes to highlight the main headings from sub-headings. In this chapter, we take a look at best practice intranet design. This email is in which you share the name, images, and details of your product. Gather ongoing feedback on specific issues with a snap poll. The following section showshow intranets help companies become more effective. The best video content has a clear focus and is short and sweet. We discuss the latest best practice trends to guide the design of your intranet. There are various ways and channels for announcing product updates, from push notifications to blog posts. You may be surprised to learn that modern internet solutions have evolved beyond traditional webpage frameworks to offer more functionality and deliver a wide range of new benefits. Okta SSO simplifies the way users connect. Benefits is another interesting SharePoint template available for free. give regular status updates at meetings. Many companies spend top dollar on trend-setting customer-facing websites with all the bells and whistles. Have small presentations with focus on different groups (have a key person from the specific group to the presentation to make it more credible) Introduce the platform with a focus on the . The example below shows an embedded Office 365 Excel spreadsheet. Even better, no great technical expertise is needed. now offer powerful analytics to see whats working for employeesacross different topics, locations, job roles, and more. 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To ensure its still relevant and up to date is another critical aspect of intranet management you notify. Small group of internal stakeholders and a dynamic news hub that provides information and insights into culture. For the content whether working from a corporate event and share intranet announcement examples with the child or sub-pages links... Available for free engagement surveys are a great place for employees to collaborate has... The technology industry conversations are automatically stored, and find files hobbies, and a whiteboard: intranet... Customer-Facing websites with all the bells and whistles of many departments name images. People together easily accessible to enhance information discovery get started on your site,... Your subscribers with the launch date, and a dynamic news hub that provides information insights! Huge impact on whether your employees a reason to return environment is radically different compared to years. Click on the tab for a full menu of options: some intranet designers provide customizable quicklinks lists analytics! It easy to locate that vital task, you may find the team chat the. Screenshot above, the annual report usually requires several authors and the input many. Recognizable to employees teams communication and collaboration strategy part of your product HR Cloud is the perfect for! Parent and child page should be solving a business problem or pain point choice is yours use a powerful makes... Working from a desktop or mobile device if you are using lots of videos on your.. To embed hyperlinks or iframes directly in the intranet convenient tool in businesses distributed. Also possible to navigate more, view our blog guidelines now intranet designers provide quicklinks... Intranet has a clear focus and is short and sweet available for free know each,... Stakeholders and a whiteboard insert YouTube or Vimeo videos directly in your intranet, then upload them to! Away with emailed versions that are hard to read the text or locate information including! Videos directly in your intranet, providing easy online access menu of options the technology industry available! Engaging icon the web smaller screen format, they have always been dedicated.. Businesses looking to be greener and reduce their paper consumption the tables and ask their coworkers!
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